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Wimi vs Acollab

At a time when online collaboration has become a cornerstone of how businesses operate, choosing the right tool is essential.

Whether you’re an SME, a public organization, an architecture firm, or a web agency, you’ve probably heard of Wimi and Acollab — two French solutions for project management and collaborative work.

But which of these two tools best fits your needs?
In this article, we offer you an in-depth comparison between Acollab and Wimi: features, user experience, security, pricing, customer support, and more.
By the end of your reading, you’ll have a clear view of the strengths and weaknesses of each tool — helping you make the best decision for your organization’s needs.

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Overview of the two tools

Acollab: the collaborative tool designed for teamwork in small and medium-sized businesses

Developed by a French company, Acollab is a comprehensive collaborative work solution designed for those who want to work as a team in a smooth and efficient way.

Whether it’s managing projects, handling documents, communicating, or tracking working time, Acollab brings all these features together in a simple and secure environment.

The focus is on ease of use and long-term collaboration. Acollab is especially appreciated by local authorities, SMEs, and independent professionals.

Wimi: collaboration with a project-oriented approach

Also developed in France, Wimi positions itself as a collaborative platform focused on project management. Its goal is to facilitate teamwork by centralizing files, discussions, tasks, and access rights within “project spaces.”

The tool is often used by companies that require a robust project management structure and a high level of control over access and data.

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Features: What are the differences?

Project management

  • Acollab offers intuitive project management, featuring task lists, milestones, Gantt charts, shared calendars, a Kanban view, and b. Each project can be organized and customized according to the teams’ needs.
  • Wimi also focuses on efficient project management, with task lists, shared calendars, Gantt charts, and a Kanban view. The emphasis is on organizational clarity, with well-defined spaces.

Advantage of Acollab : the built-in time tracking is a significant plus, especially for companies billing their services by the hour.

Document sharing and management

  • Acollab allows file storage, access rights management by folder, version control, document locking, and real-time document co-editing. The folder structure is simple, and secure sharing with external collaborators is a real plus.
  • Wimi offers a comprehensive file system, with possible synchronization with a local drive. It also provides advanced access rights management for files.

Tie : both tools offer a robust solution, but Wimi goes a bit further with file synchronization.

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Communication

  • Acollab features collaborative messaging, a discussion forum, a commenting system, an internal chat, and email alert notifications.
  • Wimi also offers messaging and goes further with integrated video conferencing through Wimi Meet.

Advantage Wimi : more comprehensive for real-time communication.

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Time tracking

  • Acollab allows each user to log their work time on projects, generate automatic reports, and create customized Excel exports, which is useful for billing or profitability tracking.
  • Wimi does not offer a native time tracking feature. It is possible to integrate external tools, but this requires additional setup.

Advantage Acollab : an integrated and essential feature for teams wanting to track time spent on their projects.

Access rights and confidentiality

  • Acollab allows rights management by user, space, module, and file folder, with defined roles : administrator, editor, reader. It is also possible to customize restrictions by module, project, and file.
  • Wimi offers rights management with customizable user profiles and specific restrictions by project, file, or tool.

Tie : Wimi is better suited for large teams with a complex hierarchy, while Acollab is more adapted to small teams with simple rights management.

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Usability and user experience

Acollab

The interface is clean, clear, and uncluttered. Users appreciate its simplicity and quick learning curve. The menu is intuitive, and all features are accessible within a few clicks.
Acollab focuses on the essentials : no flashy interface, but a smooth user experience that perfectly suits teams wanting to get straight to the point with highly visual project management.

Wimi

Wimi’s interface is modern, a bit denser, and offers many on-screen options. This can be an advantage for experienced users, but a steeper learning curve may discourage some profiles.

Advantage Acollab : more intuitive and quicker to master, ideal for teams who want a tool that’s operational quickly.

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Hosting and security

Acollab

  • Data hosted in France on secure servers.
  • Regular backups, access protected by secure passwords.

Wimi

  • Hosting in France as well.
  • ISO 27001 certified, ensuring rigorous information security management.

Advantage Wimi: additional certifications provide reassurance for large enterprises.

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Pricing and cost-effectiveness

Acollab

Acollab offers simple and transparent pricing. Several plans are available, with prices suited for both small teams and larger organizations. These include:

  • Trial period to test the solution
  • Plan at €5 excl. VAT/month/user for small teams
  • Custom offers for large organizations or public bodies/associations
  • No hidden modules, everything is included.

Wimi

Wimi offers various plans, starting at €10 excl. VAT/month/user, with prices reaching up to €18 excl. VAT/month for advanced plans (Wimi Enterprise).

Advantage Acollab: better value for money, especially for small businesses, associations, or public bodies.

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Customer support and assistance

Acollab

  • Human, responsive customer support based in France.
  • A small team close to its clients.
  • Personalized onboarding assistance.
  • Clear documentation, tutorials, and demonstrations.

Wimi

  • Support via chat, email, and online documentation.
  • Priority support access for Enterprise clients.
  • Extensive resource center, but more standardized assistance.

Advantage Acollab : close customer relationship, highly valued by organizations seeking highly responsive human support.

Conclusion

Both tools are excellent collaboration solutions made in France, but they address different needs:

  • Acollab appeals with its simplicity, value for money, built-in time tracking, and personalized support. Don’t hesitate to schedule a demo with the team. It’s the perfect tool for organizations that want to collaborate efficiently without unnecessary complexity—ideal for small businesses, SMEs, local authorities, associations, consulting firms, and agencies.
  • Wimi is more suited for large enterprises or organizations that require fine control, integrated video conferencing, and advanced security certifications.

Try them yourself! Nothing beats hands-on testing to see if a tool fits your needs.

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What is the importance of shared calendars ?

In a constantly evolving professional world, effective team management has become a strategic priority for every organization.

Coordinating tasks, meeting deadlines, and ensuring smooth communication are daily challenges companies must address. In this context, shared calendars have become essential tools for ensuring optimal organization and meeting the demands of modern teams.

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Understanding shared calendars

A shared calendar is a collaborative tool that allows multiple team members to access a common schedule.

It can include information such as working hours, deadlines, meetings, and assigned tasks. Unlike traditional calendars, shared agendas are often digital and accessible in real time, making them a major asset for modern teams working remotely or spread across different locations.

Why are shared calendars necessary ?

In today’s professional environment, where teams are often multi-project and sometimes international, shared calendars provide an overview of priorities and availabilities. They reduce the risk of misunderstandings and facilitate communication.

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Key benefits of shared calendars

Improved coordination

Shared calendars allow each team member to understand their own priorities while also visualizing those of others. This enhances coordination, especially in complex projects requiring interdependence between multiple stakeholders.

For example, in a software development project, developers, testers, and project managers can use a shared calendar to track development, testing, and production phases. The calendar also helps keep track of client meetings and project progress. Acollab is an ideal collaborative planning tool for effective team coordination !

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Increased transparency

A shared calendar promotes transparency by providing a global view of team activities. Every member can easily see who is responsible for what, along with associated deadlines. Each person can also create their own schedule, allowing colleagues to access their availability.

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Time savings

With a centralized schedule, teams avoid endless email threads and unnecessary meetings to clarify responsibilities and deadlines. Everything is available and updated in real time.

Reduced stress

A clear, shared schedule helps reduce stress by removing ambiguity. Teams know exactly what is expected and can plan their time more effectively.

Flexibility and adaptability

Shared calendars allow for quick adjustments when priorities shift or unexpected changes occur. This flexibility is essential for modern teams operating in agile environments.

The most popular shared calendar tools

Google Calendar

Easy to use and widely adopted, Google Calendar is a popular choice for teams that want to share events. Its integration with other Google Workspace tools makes it especially convenient.

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Acollab

Acollab is widely used by small teams looking to streamline their coordination. It allows you to create calendars by project or by team, while also providing an overview of all schedules.

Acollab helps you save time and stay organized day-to-day thanks to its simple and user-friendly interface.

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Asana

Asana is designed for project-focused teams. It offers shared planning features with advanced capabilities like dependency tracking and resource management.

Microsoft Teams

In addition to its communication features, Microsoft Teams includes shared scheduling tools through integrations with Planner or Outlook.

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Best practices for effective use

Set clear rules

To avoid confusion, it’s important to define rules for using the shared calendar : who can edit events, what type of information should be included, and so on.

Train the team

Every team member should be trained on how to use the chosen tool to ensure optimal adoption.

For Acollab, the team is easily reachable to schedule a demo session! In most cases, one demo is enough to get started with the tool.

Keep it updated

An outdated calendar quickly becomes useless. Managers must ensure all information is kept up to date.

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Enable notifications

Automatic reminders and alerts help ensure that no important events are forgotten.

Don't overload the calendar

An overly detailed schedule can become confusing. It’s best to focus on essential information. Remember, you can also create multiple calendars based on different needs to keep things readable.

The impact of shared calendars on team culture

Encourage accountability

By allowing team members to visualize tasks and deadlines, shared calendars foster a greater sense of individual responsibility.

Strengthen collaboration

Shared calendars act as a central coordination hub, boosting collaboration across the team.

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Promote a culture of transparency

When everyone has access to the same information, it nurtures a culture of openness and trust.

Real-life use cases : shared calendars in action

Project management

In a communications agency, a shared calendar can help coordinate creative, technical, and sales teams to ensure on-time project delivery.

In a construction-focused business, a collaborative calendar can help manage and monitor different job sites and track which tradesperson is assigned to which location.

Event planning

Shared calendars provide a quick overview of the agency’s scheduled events and their progress status.

Remote team coordination

For companies working across time zones or remotely, a shared calendar is a must-have for managing meetings, deadlines, and tasks without scheduling conflicts.

Challenges of shared calendars

Resistance to change

Some teams may be hesitant to adopt new tools. To overcome this, it’s essential to clearly demonstrate the benefits and provide appropriate training.

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Information overload

An overloaded schedule can be counterproductive. It’s important to simplify and structure the information to avoid confusion.

Access management

It’s vital to set different access levels to prevent unauthorized changes or errors. For example, only project managers should be allowed to edit key tasks, while team members can add comments or mark progress.

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Improve
project management with clients

How can you improve project management with your clients? The success of a project often hinges on the quality of the relationship between the service provider and the client.

However, in reality, collaboration can sometimes suffer due to misunderstandings, lack of communication, or inadequate tools.

The result: delays, tension, frustration on both sides—and sometimes even project failure.

Fortunately, there are now concrete methods and tools available to improve project management by truly involving your clients, from the initial briefing to final delivery. In this article, we share best practices to strengthen collaboration, streamline communication, and ensure shared satisfaction.

Acollab pour les petites entreprises

Laying a solid foundation from the start

Even before a project begins, it’s essential to establish a clear framework with your client. This first step sets the tone for the entire collaboration.

Define objectives together

A well-scoped project is off to a good start. Make sure you clearly understand your client’s expectations: what are the goals? Success criteria? Technical or budget constraints? All this information should be formalized in a structured brief, validated by both parties.

Clarify timelines and milestones

A precise schedule with deadlines for each step (kick-off meeting, intermediate deliverables, validations, final delivery) prevents delays and reassures the client about project progress.

Choose the right tracking tools

From the outset, implement a shared project management tool. A collaborative platform like Acollab centralizes all project elements: files, tasks, messages, validations, etc. Result: everyone has access to the right information at the right time.

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Establish smooth and regular communication

Most project roadblocks arise from a lack of communication. Clear, consistent, and transparent communication with your client is key.

Schedule regular check-ins

Organize regular follow-up meetings (weekly, biweekly, etc.). These meetings help track progress, adjust priorities, and address any questions or concerns the client may have.

Use asynchronous tools for daily exchanges

For daily communication, use a collaborative platform to avoid scattered emails. Acollab allows you to create discussion threads by topic, assign tasks, and comment on shared documents between service provider and client.

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Be transparent in case of difficulties

Delays or unforeseen issues can happen. What matters is quickly informing the client, explaining the reasons, and proposing a solution. This transparency builds trust.

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Actively involve the client in the process

An engaged client is more invested, more responsive, and generally more satisfied at the end of the project. Here’s how to involve them smartly.

Treat the client as a project team member

Provide them with access to the project management tool, showing real-time progress, ongoing tasks, and shared documents. This fosters co-construction and transparency.

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Include them in the validation phases

Rather than delivering a final version without intermediate feedback, propose several validation phases. The client feels more in control of the project, and it’s easier to make adjustments if needed.

Collect feedback regularly

Encourage the client to provide feedback throughout the project, not just at the end. Early feedback is easier to integrate than late-stage revisions.

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Structure tasks and responsibilities

An effective project relies on a clear division of roles, tasks, and responsibilities.

Create a detailed project plan

Outline a plan including:

  • Major phases (kick-off, design, production, delivery)
  • Expected deliverables for each phase
  • Stakeholders involved
  • Deadlines

On Acollab, you can structure projects with task lists, milestones, deadlines, and assignees.

Appoint a client-side contact person

Having a single point of contact on the client’s side simplifies coordination. They can centralize feedback, make decisions, and avoid endless back-and-forth.

Keep a record of decisions

Document decisions made during meetings or validations. This clarifies responsibilities in case of disputes and prevents misunderstandings.

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Ensure complete tracability of exchanges and documents

How often are projects delayed because “the correct file wasn’t sent” or “the oral validation wasn’t confirmed in writing”?

Centralize all documents

All project-related files (briefs, designs, quotes, contracts, technical specs) should be stored in a shared space accessible to all team members and the client.

With Acollab, you can organize folders, version files, assign access rights, and create documents editable by both the team and the client.

Follow topic-specific discussions

A tool like Acollab allows for discussion threads by topic, deliverable, or project phase. This way, no exchange is lost—even weeks later.

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Archive validations

Keep a record of all validations (designs, mockups, quotes, schedules). This avoids backtracking and strengthens the project’s legal security.

Anticipate risks and manage the unexpected

No project goes exactly as planned. What matters is anticipating challenges and having contingency plans.

Identify risks early

During scoping, identify potential risks: delays, reliance on third parties, missing data, etc. Define action plans for each.

Build slack into the schedule

Avoid tight schedules. Include buffers to absorb unforeseen events without jeopardizing the whole project.

React Quickly to Problems

When issues arise, inform the client quickly, propose a clear action plan, and adjust the timeline if needed. Being responsive is highly appreciated.

Improve project management through lasting relationships

Project management tool isn’t just about delivering a product. It’s about building a long-term relationship based on trust.

Conduct an end-of-project review

At the project’s end, offer a debrief with your client:

  • What went well?
  • What could be improved?
  • What lessons can be applied to future projects?

This review is invaluable for strengthening future collaboration.

10 conseils pour une gestion efficace de projet

Offer post-delivery support

Provide added services after project completion: support, maintenance, training. This reassures the client and extends the relationship.

Use a suitable collaborative platform: Acollab's advantage

The right tool makes all the difference. A platform like Acollab lets you centralize every project aspect in a shared space with your client.

Acollab’s key features for client project management

  • Centralized document storage
  • Task management with deadlines and assignees
  • Shared planning
  • Space for communication and discussions
  • Access rights management
  • Secure hosting in France

It’s the ideal tool to professionalize your projects, streamline communication, and offer your clients a high-quality collaborative experience.

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Conclusion

How to improve project management with clients ? Improving project management with clients isn’t just about methodology—it’s about relationship quality, clear communication, and structured information. By genuinely involving your clients and providing transparency and tools like Acollab, you create a foundation of trust that boosts project success—and long-term loyalty.

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