Acollab updates its
file management module !
In modern organizations, document management is a key factor for productivity, security, and collective efficiency. To meet these challenges, Acollab continuously enhances its collaborative platform with new features. The new file management module marks a strategic step forward: smoother, more secure, and better designed for teamwork. Here’s an overview of the latest updates and the concrete benefits for users.
A new, modern interface for simplified management
The foundation of effective file management lies in clear organization. Acollab offers centralized storage, structured by folders and subfolders according to your projects, clients, or document types. This hierarchy makes it easy to navigate through content while avoiding the usual confusion caused by personal saves or internal servers.
The new interface simplifies everyday navigation. You can drag and drop files effortlessly and view all key information at a glance. It ensures that every team member can access relevant files from a single, well-structured, and organized location – fostering collaboration, clarity, and team alignment.
Automatic Versioning
The new interface retains its automatic version management feature. No more confusion between multiple versions – every modification is tracked, and it’s easy to revert to a previous version if needed. This dynamic history also simplifies simultaneous collaboration by preventing the proliferation of duplicate files.
Seamless collaboration at the heart of your documents
Online collaborative editing is also maintained, made possible through integration with OnlyOffice. This means multiple users can edit documents or spreadsheets simultaneously without ever leaving Acollab. This feature significantly boosts reactivity, whether the team is working remotely or on-site.
It also breaks down work silos – no more downloading, re-uploading, or manually merging changes. A true step forward for teams who need to update and evolve their content in real time.
Secure external sharing
Efficiency doesn’t stop at internal use. Sharing documents with partners or clients becomes easy thanks to the creation of public links protected by passwords and with expiration dates. Large files can also be shared. This existing feature has been made even more intuitive for users.
These links allow access to files without compromising security: only authorized recipients can view them, for a limited time. It’s an ideal tool for collaborating without the typical barriers of closed platforms.
Precise tracking with statuses and traceability
The file detail page has been upgraded! To better manage validation or review stages, Acollab allows you to easily assign a status to each file (for example, “To validate,” “To review”). This streamlines communication around documents and clarifies the lifecycle of deliverables.
At the same time, a complete modification history is maintained: author, date, version… Everything is traceable, ensuring transparency and accountability while making the work of managers and reviewers much easier.
Refined access control and managed sharing
Data protection remains a top priority. Acollab offers folder-based access control, allowing each user to be assigned different permissions depending on the folder. This system ensures that only authorized individuals can edit, view, or share a document.
Enhanced productivity
This complete technical and ergonomic overhaul has a clear goal: boosting productivity. A clearer and faster interface ensures daily time savings for teams. With centralized storage, structured organization, collaborative editing, and robust security, teams can focus their energy on what truly matters.
User feedback confirms smoother document management, reduced coordination time, and easier collaboration, even in hybrid work environments.
Seamless integration within workspaces
This new module integrates seamlessly into customized collaborative workspaces, where specific features can be activated or deactivated as needed (shared calendar, project management, messaging). Don’t hesitate to try out this new module for free!
Conclusion
Le nouveau module de gestion de fichiers d’Acollab marque une étape majeure dans l’évolution de la plateforme. Il combine centralisation, collaboration en temps réel, et accessibilité. Résultat : une gestion documentaire bien plus fluide, fiable et alignée aux besoins des équipes modernes.
Cette mise à jour reflète l’engagement d’Acollab à offrir des outils adaptés aux réalités du travail collaboratif, tout en assurant une expérience utilisateur optimale. Une excellente motivation à (re)tester le module sur votre plateforme, ou à l’explorer si vous n’avez pas encore franchi le pas. Vous pouvez également réserver un créneau avec l’équipe pour échanger ou bénéficier d’une démonstration !