How acollab facilitates
collaboration within a local authority?
With its 88,000 inhabitants and 11 municipalities, the Creil Sud Oise urban community (ACSO) faces major collaboration challenges. Between service pooling, managing cross-functional projects, and the need to streamline communication, the local authority chose acollab to simplify its organization and strengthen cooperation among its teams.
A shared it service for a complex organization
The shared IT service of Creil Sud Oise is at the heart of the community’s digital operations. This service goes beyond the agglomeration itself: it includes the 5 municipalities, the tourism office, and manages an IT infrastructure much larger than that of a typical agglomeration.
Concretely:
- 10 IT staff members, including 6 operational
- A wide range of applications to manage, mainly covering two major areas of expertise: the agglomeration and the municipalities.
- The community’s missions include the usual areas of responsibility: environment, housing, heritage, which requires the daily management of diverse projects.
A strong need: a simple and user-friendly collaborative tool
Before Acollab, the teams mainly used:
- Shared directories on Windows, organized in a tree structure
- Shared Excel files
- Email as the main communication channel
The problem?
- A lack of interactivity and real-time exchanges
- Limited visibility on project progress
- Difficulty identifying the correct version of a document
The goal was clear: to find a user-friendly, more modern, and more engaging platform, capable of:
- Sharing daily work and calendars
- Centralizing projects and tracking their progress
- Pooling document monitoring
- Facilitating the coordination of initiatives (idea sharing, interdepartmental coordination)
A concrete example: waste management by the environmental service requires pooling resource libraries and sharing project management.
Why Acollab ?
Creil Sud Oise found in Acollab the solution to its collaboration and resource-sharing challenges. Since the platform’s deployment, several departments have adopted it, notably the cultural department, which uses it to manage its manga project from start to finish thanks to Acollab’s Kanban.
Key features used:
- Simplified document sharing with integrated versioning
- Visual project management, with columns and colored labels to track progress
- Discussion spaces for each project
- Shared calendar to coordinate teams
Today, the tool is used by various departments to facilitate communication, provide visibility on task progress, and clearly assign responsibilities.
Observed benefits
- Smoother communication between departments
- Increased visibility on projects and their stages
- Strengthened collaboration, with better team engagement
- Efficient pooling of information and resources
With Acollab, Creil Sud Oise has reached a new milestone in the digitalization of its collaborative practices, providing its teams with a user-friendly, intuitive, and secure workspace.