Centralize your teamwork with
one collaborative platform
What is a collaborative platform?
A collaborative platform is software that brings together all the tools teams need to work together in a single environment. Documents, projects, tasks, calendars, messaging, discussions and time tracking are all accessible in one place, making collaboration easier and helping teams stay organized.
In many companies, information is still scattered across emails, spreadsheets, shared folders and multiple applications. This proliferation of tools leads to wasted time, duplicate information, difficulties finding the right documents and an incomplete view of project progress.
With Acollab, you get a complete collaborative platform that brings together document management, project management, a shared calendar, team communication, time tracking and many other features in one secure and accessible workspace.
Whether you are a small business, SME, local authority, association or larger organization, Acollab helps you coordinate your teams, centralize your data and manage your projects more effectively with an easy-to-use solution designed for modern ways of working, both in the office and remotely.
What are the main features of Acollab?
Unlimited collaborative spaces
Create as many collaborative spaces as you need
With Acollab, you can create unlimited collaborative spaces to organize your work. Each space becomes a dedicated work environment where your teams can find all the information, documents and tools they need.
Organize your collaborative platform by project, department, team or committee. This structure helps you centralize conversations, documents and tasks in the right place, while avoiding scattered information across multiple tools or folders.
To make everyday work even more efficient, you can also pin your favorite spaces to the left-hand menu.
Manage access rights with precision
Each collaborative space has its own access rules. You can define each user’s permissions according to their role.
You can allow or restrict access to documents, tasks, calendars or specific features. This detailed permission management helps protect the confidentiality of your information.
Acollab also allows you to add external users, such as clients, partners, suppliers or contractors. They only have access to the spaces and content you choose to share with them.
Adapt each space to your needs
Not every workspace has the same requirements. That’s why Acollab allows you to activate only the features you need in each collaborative space.
Depending on your needs, you can use document management, projects, a shared calendar or messaging. You can therefore create workspaces that are perfectly suited to each use case, without overwhelming users with unnecessary features.
This flexibility makes Acollab a collaborative platform that can adapt to small businesses, SMEs, local authorities, associations and larger organizations, whatever their way of working.
Document management
Centralize, share and easily find all your documents
With Acollab’s document management system, centralize all your documents in one secure and accessible location. No more files scattered across emails or employees’ computers: every document is stored in the right place and can easily be found by authorized users.
Organize your files using a clear folder and subfolder structure adapted to your organization. Teams can share documents, collaborate and quickly access the information they need, whether they work in the office or remotely.
Acollab also includes a search engine that allows you to instantly find a document by its name or content.
Keep a history of every document
Version management is fully integrated into the platform. Every time a document is modified, a new version is automatically saved without overwriting previous versions.
You can view the version history, restore an earlier version when necessary and easily track how a document has changed over time. This feature helps reduce errors, avoid duplicate files and ensure that everyone is always working on the latest version.
Share your files securely
Acollab allows you to generate a secure sharing link.
In just a few clicks, select the documents you want to share and generate a unique link that you can send by email. To make your file sharing more secure, you can protect the link with a password and set an expiration date.
Integrated document management
Unlike a standalone storage solution, Acollab’s document management system is fully integrated with the platform’s other features. Your documents can be connected directly to your projects, tasks, calendars and discussions, giving your teams a centralized workspace where all their information is available in one place.
Project management
Plan and manage all your projects in one place
Project management is at the heart of Acollab. From a single collaborative platform, you can plan your projects, assign tasks, track progress and coordinate your teams more easily.
Each project has its own dedicated space where you can centralize tasks, documents, discussions and important information. You get a clear overview of project progress while making collaboration easier between all stakeholders.
Assign tasks efficiently
Break your projects down into objectives, tasks and subtasks, then assign them to the relevant team members in just a few clicks.
For each task, you can define an assignee, priority, deadline and status, and add comments to make tracking easier. Everyone knows exactly what they are responsible for and which deadlines they need to meet.
Track project progress in real time
With customizable statuses and progress percentages, you can instantly see the status of each task and the overall progress of your projects.
Project managers can quickly identify overdue tasks, potential blockers and priority actions. Team members, meanwhile, have a clear view of their responsibilities and workload.
Choose the view that best suits your way of working
Every team works differently. That’s why Acollab offers several display options:
- List view for a detailed overview of all tasks.
- Kanban view to easily track the different stages of progress.
- Gantt view to plan projects over time and visualize dependencies between tasks.
- Calendar view to display tasks according to their deadlines.
- Resources view to visualize each team member’s workload and distribute assignments more effectively.
You can switch between views at any time without changing the way your project is organized.
Save time with integrated features
Link documents directly to tasks. Add colored labels to make communication between team members easier. Reuse tasks or the entire structure of an existing project to quickly create similar projects and save valuable time.
Team members are automatically notified when a task is assigned to them, when a deadline is approaching or when a change is made to a task they are following. Notifications help everyone stay informed in real time and improve team responsiveness.
Shared calendar
Organize your events with an online shared calendar
Easily coordinate your team’s activities with a shared calendar accessible to all authorized team members. With Acollab, you can create unlimited calendars to organize your business according to your needs: one calendar per project, team, department and more.
All important information is centralized in one shared calendar, giving everyone an instant overview of meetings, deadlines and team availability. This helps reduce scheduling conflicts and makes it easier to organize work, both in the office and remotely.
Centralize all your events
Meetings, training sessions, client appointments, trade shows, demonstrations, on-site activities and internal events: the shared calendar allows you to plan all your activities in one tool.
Each event can include all the information you need, such as the date, time, location, description and associated documents.
By centralizing this information, your entire team gets a clear overview of upcoming events and can plan ahead more effectively.
Manage participants and availability
For each event, invite the relevant team members and easily track their responses. Participants can confirm their attendance or decline the invitation, making meeting organization easier.
This feature helps you quickly identify everyone’s availability and find a date that works for everyone.
Book resources directly from your calendar
The shared calendar isn’t only for scheduling events. It can also be used to manage your organization’s shared resources.
Book a meeting room, vehicle, computer equipment or any other shared resource directly from your calendar. You can instantly see resource availability, helping you avoid scheduling conflicts and double bookings.
Time tracking
Measure the time actually spent on your projects
With TimeCollab, Acollab’s integrated time tracking module, each team member can easily record the time spent on their tasks or projects. Time entries can be recorded daily or weekly, depending on your team’s working habits.
Track expenses and manage your budgets
In addition to tracking time, Acollab allows you to record project-related expenses, such as travel costs, purchases or any other expense associated with a project.
Analyze project profitability
Comparing estimated time with actual time spent is essential for improving project management.
With TimeCollab dashboards and reports, you can quickly identify tasks that take longer than expected, projects that consume the most resources or, on the contrary, projects that are completed more efficiently.
These insights help you measure project profitability, improve future estimates and make decisions based on concrete data rather than approximate estimates.
Collaborative messaging
Centralize your team’s conversations in one place
With Acollab’s collaborative messaging features, you can bring your team’s conversations directly into your workspace. No more important information lost in emails or scattered across different applications: your discussions and exchanges remain accessible in one place.
Each team can easily share information, give feedback and follow the progress of a topic through a simple and intuitive interface. Team members have a shared space to communicate effectively every day, wherever they work.
Smoother communication for hybrid teams
In an environment where employees may work remotely or across multiple locations, having a centralized communication space is essential.
Acollab’s collaborative messaging helps teams communicate more easily while reducing the number of tools they need to use.
Integrated with the platform’s other features – project management, document management, shared calendar and time tracking – it contributes to a complete collaborative workspace where teams can communicate, share information and move their projects forward efficiently.
Mobile app
Access your collaborative platform wherever you are
Work doesn’t stop when you leave the office. With the Acollab mobile app for Android and iOS, your teams can stay connected to their projects, documents and conversations wherever they are.
Whether they are traveling, working remotely or working in the field, team members can easily access essential information directly from their smartphones. They can access their collaborative spaces, tasks, files, messages and calendar from an interface designed for mobile use.
Access rights management
Maintain precise control over access
In an organization, not everyone needs access to the same information. With Acollab, you can define each user’s access rights to protect your data while making collaboration easier.
For each collaborative space, you can assign access levels according to each person’s role: reader, author or administrator. This gives you control over the information you share and ensures that everyone only has access to the content relevant to them.
What tools are included in Acollab?
Additional features
Collaborative wiki
Centralize your internal knowledge and procedures
With Acollab’s collaborative Wiki, you can easily create web pages to share and organize your company’s knowledge.
Centralize your procedures, product documentation, internal guides and best practices in a knowledge base that your teams can access. Team members can view and update information directly from the platform.
With automatic version management, you can keep track of changes and update your documentation over time.
Kanban board
Visualize the progress of your to-do list
Acollab’s Kanban board allows you to track the progress of smaller tasks using a visual column-based layout.
Easily move tasks from one stage to another according to their status : to do, in progress, completed and so on, to quickly visualize project progress. This approach makes it easier to prioritize work, coordinate teams and track tasks on a daily basis.
Polls
Make collaborative decision-making easier
With Acollab’s polling tool, quickly collect feedback from your teams directly within your collaborative workspace.
Create polls with different types of answers, including multiple choice, single choice or Yes/No, and easily view the results. Team members can also add comments to explain their opinions and enrich the discussion.
Notifications let you know as soon as a new response is submitted, allowing you to track feedback in real time and make decisions faster.
Forum
Structure discussions and share knowledge
Acollab’s collaborative forum makes it easier for team members and communities to communicate.
Ask questions, share information and discuss your projects in an organized space. Answers remain accessible over time, making it easy to find previous discussions and build on your organization’s knowledge.
Search engine
Quickly find all your information
Acollab’s search engine allows you to easily find information available in your collaborative spaces.
In just a few seconds, search for a document, task, event, message, comment or Wiki page across all the content you have access to. Filters by data type help you refine your results and quickly find the information you need.
Dashboard
Keep an overview of your activity
Acollab’s customizable dashboard gives you an overview of your projects, collaborative spaces and important information from one place.
Each user can configure their dashboard according to their needs by adding the widgets that are most useful to them, such as their calendar, tasks to complete, latest updates, recently added files or published messages.
Each collaborative space also has its own customizable dashboard, allowing teams and project managers to adapt their workspace to their specific needs.
Chat
Communicate with your teams in real time
Acollab’s collaborative chat makes instant communication between team members easier, directly from your workspace.
Create discussion channels dedicated to a project, team or specific topic to communicate quickly and efficiently. Conversations are saved, making it easy to find previous discussions and shared information.
Notifications
Stay informed without being overwhelmed
With Acollab’s customizable notifications, you can choose which information you want to receive according to your needs.
Configure your notifications by collaborative space and feature to stay informed about important events, such as new tasks, document changes, messages, comments or project updates.
You can also define your notification preferences, choose to receive a daily summary at a time that suits you or disable certain notifications to create a work environment adapted to your organization.
Which organizations is Acollab designed for?
Acollab was designed to meet the collaboration needs of organizations of all sizes that want to centralize their projects, documents and conversations in one environment.
Whatever your industry, Acollab adapts to the way you work. The platform allows you to create customized workspaces, manage access rights according to your needs and support your organization’s growth.
The goal remains the same: provide a simple, secure and centralized collaborative environment that enables teams to work together more efficiently.
Small businesses, SMEs and growing companies
SMEs use Acollab to improve internal communication, structure their projects and make information sharing between teams easier. By bringing documents, tasks and conversations together in one platform, employees can work more efficiently and spend less time searching for information.
Local authorities and town halls
Local authorities use Acollab to facilitate collaboration between departments, manage municipal projects, share administrative documents and improve information flow. The platform helps teams coordinate more effectively while ensuring data security.
Agencies and consulting firms
Communication, marketing, digital and event agencies, as well as consulting firms, often need to manage multiple client projects simultaneously. Acollab helps them track project progress, centralize deliverables, collaborate with clients and coordinate internal teams more effectively.
Associations and nonprofit organizations
Associations need simple tools to coordinate volunteers, manage projects and share documents. Acollab provides an accessible collaborative workspace that makes it easier to organize activities and communicate between different stakeholders.